Loading...
Freight Settlement
Freight Billing That Closes Itself.
Freight Audit Software — From Delivery Confirmation to Verified Invoice, Automatically.
Enmovil's freight audit software is an AI-native freight settlement platform that ingests IOCL/HPCL diesel rate revisions, FASTag toll data via ULIP, and LR copy validations — and produces GST-compliant digital invoices with full TDS Section 194C audit trails, posted directly to your ERP without manual reconciliation.
The status quo, unpacked
Why Manual Freight Billing Fails at Scale
Pain 1
Spreadsheets Break Under Volume
A daily IOCL/HPCL diesel revision can invalidate dozens of in-progress bills at once. Errors propagate silently — reconciliation becomes a full-time job.
Pain 2
Email Approvals Create Unauditable Delays
Penalty decisions routed over email leave no audit trail. Finance can’t prove what was approved, by whom, against which rate version.
Pain 3
Billing Cycles Drift and Overrun
Without system-enforced closure, freight bills accumulate in batches — weeks after delivery — straining MSME relationships and escalating disputes.
Pain 4
Disputes With No Resolution Path
With no captured calculation trail, ops teams answer disputes from memory. The transporter waits, the cycle closes late.
Enmovil replaces every manual step — delivery confirmation through ERP posting — with a structured, auditable, rules-driven closure workflow.
Inside the engine
How Freight Audit Software Works — Confirm. Verify. Close.
A three-stage pipeline takes every shipment from confirmed delivery to a GST-compliant, ERP-posted invoice.
Stage 01 · CONFIRM & CAPTURE
Delivery proof submitted via ePOD, API, or client OTP; the system locks the record and triggers LR copy validation before rate application.
Stage 02 · VERIFY & ADJUST
Rate rules apply automatically — IOCL/HPCL diesel, FASTag toll via ULIP, deviation formulas, penalty/waiver decisions — all within configured parameters.
Stage 03 · CLOSE & POST
GST-compliant invoice with TDS Section 194C applied is posted to your ERP; MSME payment timeline flags fire automatically.
So you can: Close bills against the correct diesel rate — no manual rate-update task.
So you can: Bill toll from verified, system-sourced data — not transporter-submitted figures.
So you can: Send compliant invoices to your ERP without a finance touchpoint per bill.
So you can: Remove manual TDS work and maintain a reconcilable deduction register.
So you can: Catch e-way bill discrepancies before they become compliance issues.
Freight Settlement Software — Constraints Configured Once, Applied Automatically
Q1
Rate Configuration
- IOCL vs HPCL source per transporter or route
- Revision cycle frequency (monthly / quarterly / trigger-based)
- Multi-transporter rate contract version control
- Percentage-based or fixed-amount surcharge methodology
Q2
Deviation & Penalty Rules
- Predefined deviation formulas per type
- Penalty thresholds and waiver approval hierarchy
- Route deviation tolerance bands
- Escalation timelines for unresolved approvals
Q3
Compliance & Regulatory Configuration
- TDS Section 194C rate by transporter category and threshold
- GST forward/reverse charge per transporter profile
- E-way Bill reconciliation rules and discrepancy thresholds
- MSME payment timeline flags per eligible transporter category
Q4
ERP & Closure Optimisation
- ERP posting triggers (immediate vs. batch)
- Billing cycle close dates and roll-over rules
- At-risk bill alerts (days to cycle close)
- Transporter POD submission nudges
Talk to your data
Ask Your Freight Settlement Platform Anything — Caddie AI
Caddie reads live freight billing data — pending bills, dispute logs, diesel surcharge configs, ERP sync status — and answers in plain language.
From Billing Backlog to Closed Cycle — One Conversation
caddie · freight settlement
How many freight bills are still open from last week, and where are they stuck?
23 bills open: 14 pending ePOD submission, 6 in rate verification held on diesel surcharge recalculation after Tuesday's HPCL revision, 3 awaiting penalty or waiver approval.
1 / 4
Caddie turns open billing data into closed-cycle decisions — no spreadsheets, no chasing POD.
SEE CADDIE + FREIGHT AUDIT SOFTWARE TOGETHER — Ask Caddie about your own billing backlog in a live demo →
Operational outcomes
What Automated Freight Billing Delivers for Logistics & Finance Teams
3×
Faster billing cycle close
100%
Audit trail on every invoice
0
Manual reconciliation steps
0
Billing disputes without a logged resolution path
Live
ERP sync on every bill closure
Manual reality
BEFORE — Manual Freight Billing:
- Spreadsheet rate calculation
- Email approval chain for deviations
- Manual ERP entry per invoice
- Disputes with no audit trail
- Billing backlog reviewed in batches
With Enmovil
AFTER — With Enmovil Freight Audit Software:
- Delivery confirmed via ePOD or OTP
- Rate rules auto-applied (IOCL/HPCL, FASTag, TDS 194C)
- GST-compliant invoice generated
- Invoice posted to ERP automatically
- Disputes resolved in-platform with full log
The Operational Shift, Across Every Role
FOR LOGISTICS OPERATIONS MANAGERS
Confirmations, deviation flags, and billing status live in one workspace. LR mismatches and at-risk bills surface automatically — your team handles exceptions, not status-checking.
FOR FINANCE CONTROLLERS
GST-compliant invoices land in your ERP at bill closure. TDS 194C deductions log per transporter for quarterly returns, and MSME timeline flags prevent inadvertent statutory breaches.
FOR OPERATIONS LEADERSHIP
Cycle health, bill aging, and close rate available without pulling a report. Caddie surfaces at-risk bills and escalation backlogs proactively.
FOR TRANSPORTER PARTNERS
Diesel source, revision date, toll charges, and deviation formulas visible per bill. Penalty decisions carry reason codes. Faster closure means faster payment — MSME timelines included.
Trusted by industry leaders
Industries served
See all industries →
Automotive
Dispatch Planning
Cement
Fleet Sizing & Allocation
FMCG
Forecasting
Construction
Dispatch Planning
Industrials
Tracking & Visibility
Pharma
Tracking & Visibility
Oil, Gas & Energy
Dispatch Planning
Electrical
Tracking & Visibility
Telecom
Dispatch Planning
Answers in 30 seconds
Frequently asked questions.
The ones we actually hear in discovery — answered in the same language ops leaders use to ask them.
A freight settlement platform that ingests IOCL/HPCL diesel rate revisions, FASTag toll data via ULIP, and LR copy validations — and produces GST-compliant digital invoices with full TDS Section 194C audit trails, posted directly to your ERP without manual reconciliation.
Explore the cluster